Privacy

Dear Customer,

We are pleased that you are interested in data protection. We would like to give you an easily understandable overview of our data protection process. Our goal is to provide you with an amazing customer experience that also means that you can always trust us, that we are always transparent and honest to you. Your trust in our service is the reason why we can provide you with an amazing customer experience. We would like to thank you for this cooperation.

Who we are

We are anynightIN and we love data protection. 

While visiting our website, registering or placing bookings, you agree to this privacy policy.

As data controller, we determine how we process your personal data, for what purposes and by what means. While we are required by law to provide you with all of the following information, we do so primarily out of the belief that a partnership should always be honest.

As data controller we are responsible that all our processing activities are in accordance with legal requirements but also you may reasonably expect these processing of your personal data (link to "legitimate interests").

If you have any questions about data protection at anynightIN, you can also contact our data protection officer at any time by sending an email to info@ anynightIN.com.

We will continue to be your point of contact if you have any questions about data protection.

 

Your Right To Choose Privacy

As a customer you have the choice which information you would like to share with us. Of course, we need some information for the fulfillment of our booking. However, this does not always require all the data which you can make available to us.

You can take the following steps to disclose less information about yourself:

Cookies: You can install additional add-ons in your browser that block unnecessary cookies. By doing so, you will not see any interest-based advertisements.

Advertising: If you do not want to receive newsletters from us, you can unsubscribe at any time. In this case, we will not be able to send you any cool offers.

No data sharing: If you don't want to share any information with us at all, that's a shame. In this case we can't convince you how great our products are.

 

Exercise Your Rights At Any Time:

Right to access

You have the right to be informed which data we store about you and how we process this data.

Right to rectification

If you notice that stored data is incorrect, you can always ask us to correct it.

Right to erasure

You can ask us at any time to delete the data we have stored about you.

Right to object to the processing of your data

You can revoke your consent at any time or object to the further processing of your data. This also includes objecting to our processing, which we process without your consent but based on our legitimate interest. This applies, for example, to direct marketing. You can object to receiving further newsletters at any time.

If you do not agree with one of our processing purposes based on our legitimate interest or wish to object to it, you may object to the processing at any time on grounds relating to his or her particular situation. Please write an email to info@anynightin.com. In this case we will review the processing activity again and either stop processing your data for this purpose or explain to you our reasons worth protecting and why we will continue with the processing.

Right of complaint

If you believe that we have done something wrong with your personal data or your rights, you can complain to the appropriate supervisory authority at any time.

To exercise your rights, you can contact info@anynightin.com at any time.

 

What data Do We Process?

In the following description of our processing activities, we refer in each case to categories of personal data. A category includes several personal data, which are usually processed together for the purposes.

Personal data is information that can identify you or even make you identifiable.

We generally process the following categories of personal data for the following reasons:

Contact Information:

Name, address, telephone number, email address, your ID from any social media (if applicable).

Reason:

If you contact us, we collect this data because we need to know who we are talking to and what we have been talking about so that we can help you with your reason for contacting us. This also applies if you leave comments on social media on our fan pages. We do not combine this data with your profile data on our platform, but we can still identify you by your social media ID.

Location data:

Address, Postcode, City, Country, Longitude, Latitude

Reason:

We need these data to be able to complete your bookings. We create the longitude and latitude automatically in order to be able to process your booking address in our other linked systems.

Profile data (master data):

Name, email address, password, telephone number, delivery addresses, interests, demographic data (age, delivery address)

Reason:

This data is your master data, which we absolutely need for our services. Without an email address / telephone number and a password, you cannot create a profile. Together with your name, this is your master data. We need your age to ensure that you are not a minor.

Booking information:

Booking history, selected services, invoices, order ID, comments on bookings, information on payment method, booking address, successful bookings and cancelled bookings

Reason:

Each time you place a booking, this information will be added to your profile. You can view all this information in your profile at any time. We will also use the same information to improve our services. In addition, we will anonymize this information when you request a deletion or when your profile becomes inactive in order to continue to use this information in an anonymized form to optimize our services.

Communication data

Name, email address, telephone number, device ID

Reason:

If you would like to receive a newsletter, an SMS or an in-app push notification from us, we need certain information to send you the messages. Instead of addressing you with "Hey You", we find it more customer friendly to address you with your name. This category of personal information is also used by us to contact you, for example, if a product cannot be delivered and we want to offer you an alternative instead.

Payment information:

Payment method, pseudonymized credit card information

Reason:

We need this information to track your payments and assign them to the orders you have placed.

Booking information:

Name, booking address, phone number, booking ID

Reason:

In accordance with the principle of data minimization, we only provide our Talent with the information that they need from you to ensure your booking is successful.

 

Why Do We Process Data?

We process your personal data only in accordance with the strict legal requirements. We pay particular attention to the fact that all principles for the processing of personal data are taken into account. The anynightIN group pays great attention to transparency. Therefore, we only process your data if this is lawful and you can reasonably expect it to be processed. If, in the course of our evaluation, we come to the conclusion that the processing cannot reasonably be expected, we will only carry out the processing with your express consent.

 

BOOKING PROCESSING

Once you have successfully made a booking, your personal data is transferred to our backend where it is transferred to other systems for further processing.

Categories of personal data:

Contact Information

Location data

Device information and access data

Legal basis:

Fulfilment of contract

After you have logged in to our platform and made your selection, the services will be saved in your profile. If you accidentally close your browser or app, you can continue to the last point of your order. The last information is stored in a cookie.

Categories of personal data:

Profile data (master data)

Device information and access data

Order information

Legal basis:

Legitimate interest

The legitimate interest is to provide you with a better ordering experience where you can conveniently continue your order with browsers or apps that are accidentally closed.

 

Saved Payment Methods

In order to make the ordering process even more convenient for you, we offer to save your preferred payment method. This means that you don't have to enter your payment details again the next time you place an order. The storage of this data requires your prior consent. You can save your payment data by clicking on the consent field. You can revoke your consent for the future at any time by deactivating the consent field again or by informing us of this by e-mail to info@anynightin.com

Categories of personal data:

Payment data

Legal basis:

Consent

 

Advertising And Marketing

Direct marketing

Newsletter

If you have provided us with your email address when making a booking, we reserve the right to send you regular offers of similar goods or services to those already purchased from our range by email.

Not only do the contents of our newsletters vary, but so do the technologies and criteria we use to design our newsletters and segment customer groups. For example, a group of customers may receive a special newsletter promoting special deals on Chef bookings. Other newsletters may refer to specific event experiences on promotion. 

We use different information from your order history and delivery addresses.

This is a profiling process in which we automatically process your data. The specific customer segmentation can have a legal effect on you or can have a significant effect on you in other ways if you receive certain newsletters and are not included in other campaigns.

If automated decision making leads to a negative result for you and you do not agree with this, you can contact us at info@anynightin.com In this case, we will individually assess the circumstances of your case.

Categories of personal data:

Contact Information

Location data

Order information

Legal basis:

Data processing in this respect takes place solely on the basis of our legitimate interest in personalised direct marketing. If you have initially objected to the use of your email address for this purpose, we will not send you an email for marketing purposes. You are entitled to object to the use of your email address for the aforementioned advertising purposes at any time with effect for the future by notifying the person responsible named at the beginning. Upon receipt of your objection, the use of your email address for advertising purposes will be discontinued immediately.

NPS

We are constantly striving to improve our services. Your constructive feedback is very important to us. Therefore we will ask you to rate the experience you have booked from us. This is voluntary. 

Categories of personal data:

Communication data

Legal basis:

Legitimate interest.

Our legitimate interest is the purpose described above.

 

Fraud Prevention And Security Of Our Platform

In order to protect our customers and our platform from possible attacks, we continuously monitor the activities on our website for all visitors. To this end, we use various technical measures to ensure that suspicious behaviour patterns are detected at an early stage and prevented in good time. To achieve this goal, several monitoring mechanisms run in parallel and prevent potential attackers from accessing our website at all.

The decision-making process is automated and can have a legal effect on the person concerned or affect them in a similar way. If automated decision making leads to a negative result for you and you do not agree with this, you can contact us at info@anynightin.com. In this case, we will individually assess the circumstances of your case.

Categories of personal data:

Device information and access data

Contact information

Payment information

Order information

Voucher information

Legal basis:

Consent

 

Vouchers

We may often offer vouchers for our platforms. The reasons can vary. The purpose of these vouchers is to reward our loyal customers and to encourage them to continue to lead our loyal customers.

In order to be able to check the number, the value and the frequency of use of the vouchers, but also to avoid misuse of these vouchers, we collect various personal data.

Categories of personal data:

Profile data (master data)

Voucher information

Legal basis:

Legitimate interest

Our legitimate interest is the purpose described above.

 

Who We Work With And Where We Process Your Data

We never give your data to unauthorized third parties. However, as part of our work we obtain the services of selected service providers and give them limited and strictly monitored access to some of our data. However, before we forwarding personal data to these partner companies for processing on our behalf, each individual company undergoes an audit. All data recipients must meet the legal data protection requirements and prove their data protection level with appropriate proofs.

Service Providers

We use different data processors in our daily processing. These process your personal data in accordance with the applicable local requirements only according to our instructions and have no claims whatsoever on these data. We also monitor our processors and include only those who meet our high standards.

Because we use different data processors and change them from time to time, it is not appropriate to identify specific recipients of personal information. However, if you are interested, we will be happy to disclose the name of the processor(s) in use at that time upon request.

Third Parties

In addition to data processors, we also work with third parties, to whom we also transmit your personal data, but who are not bound by our instructions. These are, for example, our consultants, lawyers or tax consultants who receive your data from us on the basis of a contract and process your personal data for legal reasons or to protect our own interests.

We do not sell or rent your personal data to third parties under any circumstances. This will never take place without your explicit consent.

Prosecuting Authorities And Legal Proceedings

Unfortunately, it can happen that a few of our customers and service providers do not behave fairly and want to harm us. In these cases, we are not only obliged to hand over personal data due to legal obligations, it is also in our interest to prevent damage and to enforce our claims and to reject unjustified claims.

 

How Long We Store Your Data

We generally delete your data after the purpose has been fulfilled. The exact deletion rules are defined in our regional deletion concepts. Different deletion rules apply depending on the purpose of the processing. Within our deletion concepts we have defined various data classes and assigned rule deletion periods to them. The data collected is marked with a deletion rule. When the retention period is met, the stored data will be deleted accordingly.

We will delete your personal data either if you wish and let us know or if your account is inactive for three years, we will also delete your account. Before this happens, you will receive a separate notification from us to the email address registered in your user account.

In addition to the deletion rules defined by us, there are other legal retention periods which we must also observe. For example, tax data must be kept for a period of between six and ten years or even longer in some cases. These special retention periods vary according to local legal requirements.

Therefore, despite your request for deletion of your data, we may still have to store some of the stored data due to legal regulations. In this case, however, we will restrict data from further processing.

Furthermore, we will continue to store your data if we have a right to do so in accordance with applicable local laws. This applies in particular if we need your personal data for the establishment, exercise or defence of legal claims.

 

Right Of Modification

We reserve the right to change this data protection declaration in compliance with the statutory provisions. We will inform you of any significant changes, such as changes of purpose or new purposes of processing.

Published June 2020

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